Choose the report you require by clicking on the button under the ‘Create’ column.

The next step provides a way to choose report parameters (such as only displaying invoices created with a certain date range). At the moment this report does not have any parameters, so all invoices will be listed.

Creating the report is as simple as clicking on the ‘Print’ button.

Your report is created as an Excel spreadsheet, and totals have already been calculated. You have the freedom to perform whatever other calculations are required to get the information you need to keep yourself, your accountant, and (most importantly of all!) the government tax office up to date.

To view a sample report click on the image, or here.

More reports will be available over the coming weeks. If you have a suggestion for a report please contact us.

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The reason this was done was that Excel was unable to automatically recognise amounts in certain currencies, such as the Euro. This required more effort to reformat the data in order to perform sums and other calculations.

Since Invoiceplace support multi-currency online invoicing it is still clear if an amount is in US, Canadian, or East Caribbean dollars because the currency code is always listed.

Now when exporting to Excel ( sample export of invoice data )it is a lot easier to perform calculations.

Try Invoiceplace today – Easy Invoicing And Quotes From Anywhere. Sign up for free, click here to start.

To create staff accounts click on the ‘Templates / Settings’ tab, and select ‘User Account’ from the ‘Create New:’ drop down list.

Your staff member can have their own username and password.

When your staff are out selling it is difficult to quickly get a picture of the state of your business.

Everyone either have copies of their own invoices and quotes which need to be sent in every so often. Alternatively you have one person who does all of the invoicing paperwork which creates a bottleneck when they get overloaded.

An easier solution is to use Invoiceplace. All your staff need is internet access and they can log-in from anywhere, create an invoice, email or print and they are done. There is no need to supply invoice templates, everything is available on-line and is always up to date.

Stop using a manual invoice template – upgrade to Invoiceplace for easy online invoicing!

Try Invoiceplace today – Easy Invoicing And Quotes From Anywhere. Sign up for free, click here to start.

The Payment Terms can indicate an immediate payment  (i.e. ‘COD’, ’0 days’, ‘Immediate’), or one any number of days in the future  (i.e. ’30 days NET’). The quote field ‘Quote Terms (days)’ worked in a similar same way and was used to determine the expiry date.

Create an invoice with payment terms and conditions

When creating an invoice the ‘Payment terms’ field has been renamed to ‘Days Before Payment Due’. There is also a new field named ‘Payment Terms and Conditions’. To display this new field click on ‘Add Payment Terms’.

This field lets you provide detailed instructions to your customers if you require up front payments, milestone payments.

For quotes this field has been renamed from ‘Quote Terms (days)’ to ‘Days Quote is Valid’. Don’t forget to update any invoice templates that you use to include standard payment conditions.

Try Invoiceplace today – Easy Invoicing And Quotes From Anywhere. Sign up for free, click here to start.

What is a credit note / memo?

A credit note is essentially a ‘negative invoice’, typically used in these scenarios:

• Your customer returns faulty or unwanted goods
• The amount is reduced for an invoice your customer has already received
• You provide credit to your customer for another reason.

When you issue a credit note no money changes hands. Your customer will now have a credit added to their account, which can be used as a discount on future invoices.

An example credit note which can be used a template is available here:

How to create a credit note

1. Create an invoice.

If you are issuing a credit for goods returned save time by copying the original invoice. Only keep the line items for the returned goods.

2. Enter negative quantities to create a credit note from an invoice

Change the quantity for goods returned to a negative number. If 4 electrical switches were returned enter -4.

If a credit memo is created to reduce the amount of an already issued invoice use a unit type of ‘Each’ and a negative quantity. For example to provide a credit of $100 enter a quantity of -1, unit type of ‘Each’ and amount of 100.

3. Print or email

Print a credit note or email it directly to your customer as a professionally formatted PDF or Word attachment.

How does a Credit Note affect inventory?

When a credit note is issued for returned products the stock on hand will increase. If a customer is issued a credit but no goods are returned ensure a product is not selected.

Credit notes and customer account balances

Issuing a credit memo will decrease the balance that your customer owes you. In the example below a new customer has an zero balance.

If you issue a credit note of -$50 to this customer their balance is now -$50.

Now Invoiceplace provides the flexibility to issue credit notes. Manage customer returns, adjustments to already issued invoices and credits for any other reason. Take control of managing your business and upgrade to Invoiceplace for easy online invoicing and quotes from anywhere!

Try Invoiceplace today – Easy Invoicing And Quotes From Anywhere. Sign up for free, click here to start.