An update has been made to Invoiceplace customer receipts so that the most recent payments are listed first, which makes it easy to see what receipts you last created. Note that multi-currency invoicing also lets you record customer payments in different currencies.

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Take advantage of improved multi currency invoicing using Invoiceplace and create products for the goods and services you provide for sales to anywhere in the world.

You can now create products with a price and currency specific for each country you do business in, which enables you to set standard prices that take into account the going rates and inflation in local markets. You can also adjust the tax rate if overseas sales are tax free.

Create a product in a different currency

A currency field is now displayed for a product, which automatically defaults to the currency of your account. Existing products will use your account’s currency.

One currency for products sold on invoices

You can only create a tax invoice in a single currency, and cannot use products in a different currency on the same invoice. This will make sure you don’t accidentally create an invoice using your overseas rate for a local sale, for example.

Copy a product

To make it easier to create products for different currencies there is now a copy option. You can use the same product code for different currencies, and vary the price and rate of tax as required.

Now with multi currency products you can use Invoiceplace for easy invoicing and quotes from anywhere, and do business with anyone in the world!

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You can now use Invoiceplace to take control of your invoicing and quotes if you have run more than one business.

With a Premium subscription manage up to three businesses under the one account. Keep track of all of your overdue, due and paid invoices and quotes for all of your customers in one central location.

If you require more than one business for billing in different countries you can use Invoiceplace to create an invoice in different currencies for your customers, and keep track of total amounts. You can invoice the same customer in different currencies.

How to invoice with different suppliers

Create a new invoice (either a blank invoice or from a template). When you create an invoice you will be able to choose the supplier.

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The Invoiceplace quote and invoice templates have been updated:

1. Page numbers are displayed in the footer of the page, in the format of ‘[page number] of [total pages]’.
2. The discount column is not shown if no discount has been applied to any line items.
3. Line items include numbering.

Click on the image below to view a sample invoice.

Also our free tax invoice template has been updated with these improvements to make your billing look even more professional.

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It’s a pain when a customer doesn’t pay their invoice on time, and even more so with the time and effort you spend following up. This is even more of a hassle for customers with many overdue invoices. Invoiceplace already makes it easy to see a total of overdue invoices, and now there is an easy way to follow-up non-paying customers by sending them a statement.

What is a statement?

A statement is a summary of outstanding invoices and the total amount overdue. You can choose to list only overdue invoices, or all due and overdue invoices. Click on the image below to view a sample invoice statement.

A statement contains the following details.

• Your company’s and your customer’s details.
• The date the statement was created (automatically set).
• Reference number and description.
• A listing of all overdue/due invoices. The invoice number, due date, description, grand total, total tax, amount paid and amount due/overdue is included.
• The net amount due (total amount due less tax).
• Total tax payable.
• Grand total (net amount plus tax).
• Amount paid. This is the amount already paid on any of the outstanding invoices.
• Amount due or overdue. This is the most important part of the statement – the amount your customer is required to pay.
• Payment methods and instructions (such as check, cash, bank transfer).
• Any notes or comments you wish to send to your customer.

Why use an invoice statement?

Using a statement makes it clear to your customer what they need to pay, and is very quick and simple to create. It’s no longer a time consuming chore to follow-up overdue invoices.

How to create a statement

A statement can be created from the ‘Home’ or ‘Supplier & Customers’ tab.

From the Home tab

Click on the printer in the Statement column.

From the Supplier & Customers tab

Click on the printer in the Statement column.

Create and print an invoice statement

You need to provide the following details to create a statement.

1. Statement Type: Either ‘Only Overdue Invoices’, or ‘All Due and Overdue Invoices’.
2. Reference: An optional reference number.
3. Payment method: The different payment methods that your customer can use to pay the outstanding invoices (i.e. credit card, check, direct bank transfer). You must choose at least one payment method.
4. Description: An optional description. Note that the statement is automatically dated (to when you create it) so you don’t have to include this.
5. Notes: Any message you wish to include.

Next you can review the statement and save and print a copy in PDF or document (i.e. Microsoft Word) format. Alternatively you can email a copy of the statement directly to your customer by clicking on the envelope.

You can email the statement directly to your customer.

Using an invoice statement is a no hassle way to help get your customers to pay their overdue invoices. Try Invoiceplace today to handle your online invoicing- save time with your billing and quoting.

Try Invoiceplace today - Easy Invoicing And Quotes From Anywhere. Sign up for free, click here to start.

Invoiceplace now provides an easy to use online billing service configured to work in your timezone. When you need to create an invoice, quote or receipt the date will default to the current day where you live.

How to set your timezone – existing Invoiceplace users

1. Login to Invoiceplace

2. Click on the ‘Templates / Settings’ tab.

3. Click on ‘Edit Account’.

4. Select your timezone from the drop down list, and click on the ‘Done’ button.

How to set your timezone – new Invoiceplace users

When you sign-up for a free online invoicing software account you now need to select a timezone.

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Invoiceplace now provides an easy way to keep track of your customer’s account balance. See at a glance the total invoices paid, due, overdue and the total balance.

This provides an instant snapshot of your customer’s account. There is no need to manually add up receipts or invoices. Multi-currency billing software support is also provided and a total for each currency your customer has been invoiced will be displayed.

How is the customer balance calculated?

• Paid: Total receipts (payments received).
• Due: Total amount of unpaid invoices not past their due date.
• Overdue: Total amount for unpaid invoices that have past their due date.
• Balance: The total amount your customer owes (includes due and overdue invoices, and less payments received). If your customer is in credit a negative amount is displayed.

What does it mean if a customer is in credit?

A customer has a credit if they overpay an invoice. A negative balance is displayed in this case. For example if you create an invoice for $100 and your customer pays $110, the balance will be a credit of -$10.

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Invoiceplace now provides automatic numbering of invoices, quotes and receipts. This will save you time when creating an online invoice since you don’t need to enter a manually enter an invoice number.

You still have the freedom to use any format for the invoice number. However if you use a numeric invoice number the next number will be automatically displayed when you create a new invoice. The automatic numbering works for invoices, quotes and receipts. The automatic numbering does not happen when you create an invoice template, quote template or receipt template.

How to use automatic invoice numbering

1. Enter your invoice number in a numeric format (for example 113).
2. When you create a new invoice the number will be automatically set (in this case to 114).

Automatic numbering when using an invoice template

The invoice number will be automatically updated if you create an invoice from a template, as long as the invoice number in the template is blank.

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After you create an invoice the next step (in an ideal world) is to receive prompt payment from your customer (did I mention this was an ideal world?). After receiving payment you can use Invoiceplace to create a receipt which will update the amount paid on the invoice.

Previously you first needed to find the invoice and click on the create receipt icon (as below).

Finding the invoice had been improved by the new search feature, which gives you a way to search on the invoice number. However this has been made even faster and easier by a simple two-step process:

1. Enter the invoice number.
2. Create the receipt.

This process is about saving time when you manage your billing. Accounting doesn’t have to be a hassle, which is why this way of recording payment has been created to reduce the number of steps required to track payments.

How to create a receipt

You can create a receipt from the home, invoice or receipt tabs. The example below starts in the invoice tab.

1. Click on the link titled ‘Create Receipt’.

2. Enter the invoice number for which you have received payment, and click on the ‘Create Receipt’ button.

3. Complete the receipt details.

Accidents happen! Safeguards to make sure you don’t enter the same payment twice

If you create a receipt for an invoice that already has had payment received the invoice page will open. The following message will appear:

A receipt has already been created for this invoice - please check that you are not entering the same payment twice.

This message is displayed to prevent you from accidentally entering the same payment twice. You can still create a receipt by clicking on the link ‘Create Receipt’ in the invoice review page.

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When you create an invoice you expect to be paid - if you want to remain in business that is! Invoiceplace provides a simple way to create a professional online invoice and track payments received, now enhanced to make your billing faster and clearer for you and your customers.

The benefits are twofold:

1. Clearer –No hassle keeping track of retainers and partial payments - receipts are listed for each invoice. Similarly your customer receives an invoice with a complete payment history.
2. Faster – A streamlined and easy to follow process to create a fully paid invoice.

When reviewing an invoice the payment history is now included, and there is a way to create a receipt.

How to create a fully paid invoice

1. Start billing! Create an invoice from a template

2. Enter invoice details

3. After reviewing choose the new option to create a receipt

4. Create a receipt

5. Print the receipt, or the paid invoice

Click on the image below to view a sample paid invoice.

How to receive payment and print a paid invoice

1. Create a receipt for an existing invoice.

Enter the receipt details and save.

2. Print the paid invoice

Try Invoiceplace today - Easy Invoicing And Quotes From Anywhere. No sign up required, click here to start.