This initiative was led by Ross Dawson from the Future Exploration Network, and published online and in print in the Business Review Weekly.

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The major change is there will be a maximum number of invoices, quotes or receipts that can be created for each calendar month.

Free subscriptions are now the Lite subscription

The free account will become the Lite subscription. This will offer unlimited customer records (was three) and a maximum of five each of invoices, quotes and receipts created each month (this means that you can create up to five invoices, and five quotes and five receipts). This limit resets automatically each month.

20 customer subscriptions are now the Professional subscription

The 20 customer subscription will be the Professional subscription. This includes unlimited customers, and up to 1000 each of invoices, quotes and receipts each month. You can also have up to 1000 products (was 100).

100 and 500 customer subscriptions are now the Premium subscription

The 100 and 500 customer subscription will be the ‘Premium’ subscription also offering unlimited customers and up to 5000 invoices, quotes and receipts each month. There are 5000 products allowed (was 1000) and lets you incorporate one each of a fully customized invoice, quote and receipt print templates (more about custom templates below).

Exclusive upgrade offer – 50% discount on one and two year subscriptions

Does Invoiceplace save you time and helps make your billing easy? Upgrade your existing free or paid account by the 1st of August 2008 and receive a 50% discount on a one or two year Professional or Premium subscription.

Yearly subscriptions already include two months free, and the two year subscription eight months – so take advantage of this special offer for even greater value! Savings below are for US subscribers, please click here for pricing for your currency.

Professional
Yearly – $60USD (was $120USD).
2 Yearly - $96USD (was $192USD)

Premium
Yearly - $100USD (was $200USD)
2 Yearly - $160USD (was $320USD)

Existing yearly accounts will have the number of months remaining converted to the upgraded account type. Also all paid subscriptions provide a 30 day, 100% unconditional money back guarantee.

Do you want to upgrade and save? Click here to contact us.

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Ross Dawson from the Future Exploration Network has announced that registration is now open for the top 100 Australian Web 2.0 applications launch event to be held Thursday 19th June 2008 in Sydney. Last year’s event was a sell-out - so register today before it’s too late!

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This provides an instant snapshot of your customer’s account. There is no need to manually add up receipts or invoices. Multi-currency billing software support is also provided and a total for each currency your customer has been invoiced will be displayed.

How is the customer balance calculated?

• Paid: Total receipts (payments received).
• Due: Total amount of unpaid invoices not past their due date.
• Overdue: Total amount for unpaid invoices that have past their due date.
• Balance: The total amount your customer owes (includes due and overdue invoices, and less payments received). If your customer is in credit a negative amount is displayed.

What does it mean if a customer is in credit?

A customer has a credit if they overpay an invoice. A negative balance is displayed in this case. For example if you create an invoice for $100 and your customer pays $110, the balance will be a credit of -$10.

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You still have the freedom to use any format for the invoice number. However if you use a numeric invoice number the next number will be automatically displayed when you create a new invoice. The automatic numbering works for invoices, quotes and receipts. The automatic numbering does not happen when you create an invoice template, quote template or receipt template.

How to use automatic invoice numbering

1. Enter your invoice number in a numeric format (for example 113).
2. When you create a new invoice the number will be automatically set (in this case to 114).

Automatic numbering when using an invoice template

The invoice number will be automatically updated if you create an invoice from a template, as long as the invoice number in the template is blank.

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There is no extra effort required to manage your quotes – the new table listing invoiced quotes is automatically updated. Previously all quotes were listed in one of the Open Quotes or Expired Quotes tables.

An open quote is one that has not passed the quote expiry date. The quote expiry date is calculated by adding the number of days recorded in the ‘Quote terms’ to the ‘Quote date’. Similarly an Expired Quote is one with an expiry date in the past.

If you remove an invoice for a quote then the quote will be listed in either the Open Quotes or Expired Quotes.

How to create an invoice from a quote

1. Find the quote

Use the search feature or manually find the quote for which you need to create an invoice for.

2. Click on the ‘Create Invoice’ button

3. Enter the invoice details

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The accounts aging report is now displayed in the home tab of your Invoiceplace account, and is a useful and easy way for you to see total invoice payments due in the future.

The report uses the invoice due date, and calculates the total amount due by month. For example if you create an invoice in August for $100 that is due to be paid in September, the accounts aging report will show $100 due to be paid in September.

If your customer makes an early payment of $50 for this invoice, $50 will then be displayed for September. This means the accounts aging report does not show any payments you have received but will adjust accordingly to reflect the amount due.

The accounts aging includes multi-currency billing support, so if you have invoices for $50 in US Dollars and $100 in Canadian dollars both due in September these total amounts will be listed separately.

If you delete or change an invoice total, due date or the receipt amount or payment date the accounts aging will be automatically adjusted as required.

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Previously you first needed to find the invoice and click on the create receipt icon (as below).

Finding the invoice had been improved by the new search feature, which gives you a way to search on the invoice number. However this has been made even faster and easier by a simple two-step process:

1. Enter the invoice number.
2. Create the receipt.

This process is about saving time when you manage your billing. Accounting doesn’t have to be a hassle, which is why this way of recording payment has been created to reduce the number of steps required to track payments.

How to create a receipt

You can create a receipt from the home, invoice or receipt tabs. The example below starts in the invoice tab.

1. Click on the link titled ‘Create Receipt’.

2. Enter the invoice number for which you have received payment, and click on the ‘Create Receipt’ button.

3. Complete the receipt details.

Accidents happen! Safeguards to make sure you don’t enter the same payment twice

If you create a receipt for an invoice that already has had payment received the invoice page will open. The following message will appear:

A receipt has already been created for this invoice - please check that you are not entering the same payment twice.

This message is displayed to prevent you from accidentally entering the same payment twice. You can still create a receipt by clicking on the link ‘Create Receipt’ in the invoice review page.

Try Invoiceplace today - Easy Invoicing And Quotes From Anywhere. No sign up required, click here to start.

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A special thank you to John Jarvis from Dust Busters North East for providing an Invoiceplace testimonial.

If you are just setting up a business you have come to the right place. Here you will find everything you need to get started, and as your business grows why would you want to leave this site that has helped you at the start of your new exciting business.

As we grow our customers will grow and that’s where this site comes into its own. All I can say is what a FANTASTIC web site for helping me with my business needs.

- John Jarvis, Dust Busters North East. United Kingdom

His company provides the following cleaning services:

• New Build Cleans
• Tenacy Cleans
• Student Properties Deep Cleans
• Power Washing
• Window Cleaning
• Office Cleaning
• Builders Cleans
• Restroom and toilet deep cleaning
• High Level Cleaning
• One-off cleans
• Block Paving Clean’s & Sealents
• Decking Cleaning
• Chewing Gum Removal
• Graffitti Removal

Click for all Invoiceplace reviews and testimonials.

Try Invoiceplace today - Easy Invoicing And Quotes From Anywhere. No sign up required, click here to start.

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The benefits are twofold:

1. Clearer –No hassle keeping track of retainers and partial payments - receipts are listed for each invoice. Similarly your customer receives an invoice with a complete payment history.
2. Faster – A streamlined and easy to follow process to create a fully paid invoice.

When reviewing an invoice the payment history is now included, and there is a way to create a receipt.

How to create a fully paid invoice

1. Start billing! Create an invoice from a template

2. Enter invoice details

3. After reviewing choose the new option to create a receipt

4. Create a receipt

5. Print the receipt, or the paid invoice

Click on the image below to view a sample paid invoice.

How to receive payment and print a paid invoice

1. Create a receipt for an existing invoice.

Enter the receipt details and save.

2. Print the paid invoice

Try Invoiceplace today - Easy Invoicing And Quotes From Anywhere. No sign up required, click here to start.

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